Key Services Provided by Serviced Offices in Singapore

Different facility management companies may offer varying services, but certain offerings are core to any serviced office environment.

• Reception and Receptionist – Most managed office buildings have a fully equipped reception area, often staffed with one or more receptionists depending on the office size.

• Security – Professional security services are provided, giving you peace of mind.

• Basic Maintenance – Routine tasks such as cleaning offices and common areas are handled by the management.

• Administrative Support – Some facility management companies offer administrative assistance, including typists and secretarial services.

• IT Infrastructure and Network – Managed offices typically come with ready-to-use telephone lines and high-speed Internet connections.

Available Facilities

Serviced offices typically come with essential facilities such as office furniture, air-conditioning, and heating systems. Additional shared facilities, like meeting and conference rooms, allow clients to save costs. The facility management company also handles important operational needs, including building and facility insurance, waste disposal, and emergency preparedness, so you can focus on your business without worry.

Different Serviced Office Solutions

There are different types of such managed offices, which are tailored to the needs of specific businesses and economic situations. Following is a list of some of the most popular types of serviced offices.

Short Term Offices

A short-term managed office can be rented for as little as one month. In emergency situations, such as natural disasters where a larger workforce is temporarily displaced, a short-term managed office is often a practical solution.

Long Term Offices

Long-term serviced offices offer customization options depending on the facility management company’s policies and available space. Clients can display company logos, add partitions, reorganize a full office floor, or make other adjustments to suit their business needs.

Start-up Offices

Start-up offices provide minimal office space at an affordable price, targeting new entrepreneurs with limited budgets. These offices often allow for expansion as the business grows.

Daily Use Offices

Daily use offices typically include a desk or a fully enclosed office rented on a daily or hourly basis. The space usually comes equipped with a computer or laptop setup, Internet connection, printer, and scanner.

Why Choose a Managed Office

Why Choose a Serviced Office?

The full service provided by the facility management company allows clients to focus on their core business instead of worrying about cleaning, repairs, or maintenance. Here are some of the key benefits of using a serviced office:

Ready-to-Use & Flexible Space

Serviced offices are immediately available. Move in and start working right away—everything is fully functional. Contracts are flexible and can easily accommodate rapid workforce expansion.

Prestigious Business Address

Many serviced offices are located in prime commercial districts, offering prestigious addresses that can enhance your company’s professional image.

On-Site Support Staff

Depending on the facility management plan, support staff may include receptionists, security personnel, maintenance staff, and administrative assistants such as secretaries or typists.

Low Start-Up Costs

Managed offices come fully equipped, so there’s no need to invest in furniture, air-conditioning, or other office equipment when you move in.

Cost-Efficient & Resource-Savvy

Shared facilities, such as conference rooms, coffee machines, and office equipment, are reserved as needed. You only pay for what you use, maximizing efficiency and reducing costs.

Convenient Eateries & Refreshments

Many managed office buildings provide in-house or nearby dining options for employees and visitors.

Potential Drawbacks of Serviced Offices

• Rental costs may be higher than conventional office spaces in some cases.

• Limited opportunities to display your brand externally, such as logos at entrances.

• Shared amenities may not always be available when needed.

Who Uses Serviced Offices?

There is a specific group of clients that typically use serviced offices. These clients can generally be categorized into five main groups:

Startups

Small to medium-sized businesses often prefer not to commit to long-term office leases or additional administrative staff due to limited cash flow. Serviced offices provide a flexible, cost-effective solution, often with support staff included.

Interim Clients

These clients are temporarily in need of office space, usually while relocating to a new location. They may also require space during office renovations or in the rare case of natural disasters disrupting their usual workplace.

New Market Clients

Companies headquartered elsewhere that are entering a new local market often use serviced offices as a convenient base to establish a presence quickly.

Overflow Clients

Rapid business growth can create an immediate need for additional office space. Serviced offices provide a flexible solution for accommodating a growing workforce.

Project-Based Clients

These clients require office space for a specific project. Examples include inter-company teams collaborating on a temporary assignment or production crews needing a centralized workspace.

Conclusion

The use of managed offices has become an integral part of modern work culture and is unlikely to disappear anytime soon. This is due to the unique needs they fulfill and the corporate challenges they address. Many businesses have benefited from using business centers, saving significant amounts of money in the process. Whether you need short-term office space, are uncertain about your company’s growth trajectory, or want the prestige of a prime business address without the high costs, a serviced office could be the ideal solution for your company.